Hawaii Real Estate Resource

head_left_image

Backup and/or Synchronize Your Files Automatically

Backup Importance

There have been articles posted in ActiveRain about the importance of backing up your files to enable recovery after a hard disk failure.  It's said that hard disk crashes are not a matter of "if" but a matter of "when" and that has certainly been my experience.  I've had 2 hard drive failures but I'm fortunate that both times I had manual backups in place and only lost a month or so of files.  Why a month?  Well if you back up manually, it requires extreme dedication to do it every day and it's really not practical.  In the real estate business, a month or more of lost files could be pretty awful!

Backup Solution + File Synchronization

There is an automated solution, it's free from Microsoft, and it does so much more than just a simple backup.  It's called "Sync Toy" developed to aid in synchronizing photos on different computers.  But it is not limited to just photos and works with all file types.  The implementation is fantastic and allows you choose between synchronization or echo (a backup) of individual folders and subfolders.  You will need at least 2 computers connected via a home network which many of us have these days.  For example, I have a desktop PC and a laptop that I carry back and forth between home and office.  They are networked at home so files can be transferred between them.  And best of all, Windows allows you to automate the task so that it will run unattended every night while you sleep!  Download it at http://www.microsoft.com/windowsxp/using/digitalphotography/prophoto/synctoy.mspx.  In case this link changes, you can find it with a simple search of "windows sync toy".

Use Sync Toy Echo To Backup

The echo function does a backup of a folder on one computer to a second computer.  Files are never changed on the Computer 1 but any updates, additions, or deletions on the first computer are echo'd onto Computer 2.  Only changes are copied from Computer 1 to Computer 2 as opposed to copying every file so the process very quick and it doesn't create duplicate files taking up extra hard drive space.

Use Sync Toy Synchronization (This is the real power of the tool!)

Synchronization is valuable in that any file modified on either of 2 computer will be modified on the other computer.   How can this be useful?  Well have you ever done updates to a real estate file on your home desktop only to arrive at the office with your laptop under your arm and discover it only has the old version?  Wouldn't it be nice if you could work on your home desktop in the evening and know that the updates would be copied to your laptop while you sleep and it would be there for you the next morning?  Synchronization does exactly that.

Sync Toy Interface

Sync toy is simple to set up.  The image below is my implementation where I have 3 networked computers.  In the left column you will see that I have set up 8 folders to be either echo'd or synchronized.  Each can be run manually by selecting the item and clicking Run.  But this is manual and it's possible to automate it to run "All Folder Pairs" each night with no intervention on your part.  Windows Scheduled Tasks will do this for you.

Using Windows Scheduled Tasks to Automate

Windows has a  build-in program for scheduling tasks (it's located in Accessories [ System Tools [ Scheduled Tasks).  I found setup to be a snap and chose to have it run every night starting at 11 PM.

In the "Run" line I put "D:\Documents and Settings\All Users\Start Menu\Programs\SyncToy.lnk" -R (yes, enter the parenthesis as shown).  This may vary depending on where your program is loaded but make sure to put the "-R" at the end.

In the "Start In" line, I put "D:\Documents and Settings\All Users\Start Menu\Programs" (yes, enter the parenthesis as shown).  Again, this may vary depending on where your program is loaded.

In the "Schedule" tab, enter the time and how often you want it to run.

That's it!

One more thing!

Tip--Support information suggests that for automated running, it may be necessary to configure your computers for a Windows user login password.  It's a Windows option to allow anyone to log in to your computer or to set up your own user login with a password.  Indeed, I found that a login password was needed.  This is a basic Windows User setup function, unrelated to either Snyc Toy or to Scheduled Tasks.

Hope you find this helpful.  Happy Sync Toying!

Richard

Visit www.KauaiRocks.com for Hawaii real estate information

Richard Dolbeare, REALTOR-ASSOCIATE

Richard Dolbeare
REALTOR-ASSOCIATE®
Accredited Buyer Representative & e-PRO
Century 21 All Islands, the #1 brokerage on Kauai
(808) 651-4550
(866) 757-8239 (FAX)

Richard T. Dolbeare, R(B) photo

 

Richard T. Dolbeare, R(B)

Keller Williams Realty(808) 651-4550

Aloha@RichardDolbeare.com 

www.MauiSandCastles.com and www.KauaiRocks.com 

 Hawaii multi-island specialist, Maui & Kauai
Richard Dolbeare eBusiness Card

Google+ Twitter icon Facebook logo Youtube logo

Comment balloon 8 commentsRichard T. Dolbeare • June 27 2007 03:29PM
Backup and/or Synchronize Your Files Automatically
share
Backup Importance There have been articles posted in ActiveRain about the importance of backing up your files to enable recovery after a hard disk failure. It's said that hard disk crashes are not a… more
Excel "Drag & Drop" Charts (Microsoft calls them "…
share
There was considerable interest among ActiveRain members in my previous posts, How to copy an Excel chart to an image file and Advanced formatting to dress up Excel charts Is there interest in a &… more
Tropic Thunder filming on Kauai--Extras are needed!
share
Tropic Thunder The movie industry is returning to Kauai and will be filming Tropic Thunder, a big budget comedy. Filming is scheduled on Kauai between July and October, 2007 and release to theaters is… more
"Tips on Demand" for Home Owners, Home Buyers, & Home…
share
Get these helpful tips delivered directly to your email inbox… right now! No fuss, no wait, no discussion--it's automated! … more
Simpler is Better
share
If you have been in the business a while, then it's easy to go to a listing presentation and give a very long description of your marketing plan, complete with lists of activities and page after page of sample… more
Advanced formatting to dress up Excel charts
share
Note that in the discussion below, menu items may vary somewhat among different Excel versions I received a request to show how to add a background image to an Excel chart to dress it up. Here is the step-by-step… more
Subtle messages achieved with chart background image
share
If you read my posting on advanced Excel chart formatting, then you may appreciate this thought on how background images can be used to amplify your message. Consider the chart shown below with the ranking of Kauai &… more
How to copy an Excel chart to an image file
share
OK, you've worked hard and come up with a wonderful Excel chart that you would like to include in a presentation document. But how do you copy it to an image file? There is a hidden pearl that allows you to do exactly that… more
Kauai vacation rentals outside of Visitor Designation Areas
share
Kauai's Garden Island Newspaper published an interesting article on the debate over vacation rentals outside of county-designated visitor destination areas. There continues to be debate in the county council over restrictions on such rentals. … more
Plantation Hale Condo Just Steps From The Beach
share
Plantation Hale Condo Just Steps From The Beach Kauai's Coconut Coast Your browser does not support inline frames or is currently configured not to display inline… more
New custom home on nearly 1/2 acre in Waipouli Countryside
share
Escape to a Private Paradise Waipouli Countryside Your browser does not support inline frames or is currently configured not to display inline frames. To… more
Kauai Real Estate Brokerage Rankings
share
Real Estate on the Garden Island of Kauai Why go anywhere else to buy or sell? .. more
Photos From the Hawaiian Islands
share
Aloha, I have traveled throughout the Hawaiian Islands and have captured a small portion of the islands' beauty on film. For a sampling of… more
Information on Relocating to Kauai
share
Information on Relocating to Hawaii In addition to assisting you in the purchase of a new home in Hawaii, I will assist you in finding a qualified agent for selling your current home, anywhere in Hawaii or the… more
Freddie Mac Primary Mortgage Market Survey
share
Information herein is deemed reliable but is from 3rd parties and is not guaranteed Please visit KauaiRocks. com for extensive additional information including… more
Tips on Demand" for Home Owners, Home Buyers, & Home Sellers…
share
"Tips on Demand" for Homeowners, Homebuyers, & Homesellers Get these helpful tips delivered directly to your email inbox… right now! … more
Kauai News & Events in 2007
share
A higher real estate inventory gives buyers more choices, interest rates remain at historic lows, prices have flattened, and it's easier to negotiate. Is this the "Sweet Spot" for buyers? See charts at KauaiRocks. com/news. htm or… more